AIRD Head Office Program Officer

Job Description: AIRD Head Office Program Officer – national post

Reports to: The Director of Operations (DOO) or the officer in charge during in his/her absence.

The Program Officer will be responsible for:

Under the leadership of the DOO, the Program Officer will work in the development of work plans, manage and evaluate program activities across AIRDs operations in sub-Saharan Africa. The Program Officer will also be responsible for starting a knowledge hub to ensure learning’s across the country programs.  The Program Officer will work with the DOO to ensure good communication and publications for the organization.

General Duties

  • Adhere to all regulations, instructions and observe guidelines, orientations, systems, procedures forms & formats of the AIRD Standard Operating Procedures

  • Ensure all UNHCR policies as stipulated in the sub agreement are adhered to at all times by all staff

  • Abide by all government regulations /policies as per the sub agreement

  • Work in coordination with the DOO to develop work plans to better monitor projects and ensuring they all run in accordance with project guidelines

  • Provide weekly, monthly, quarterly and annual reports on program activities and status of each proposal submitted

  • Monitoring the project liquidity through the finance department in accordance with project guidelines

Primary duties

  • Write reports and analyses of programmatic activities

  • Oversee administrative duties within the programs team

  • Work with DOO in the opening of new country programs

Proposal Review

  • Work with DOO and DCD to review proposals to ensure that required information has been provided. Where needed and appropriate, conduct additional research into the relevant field of interest

Monitoring and Evaluation

  • Work with the Program Manger to develop reports to aggregate evaluation results and communicate the Programs impact in the community

  • Ensure all projects are documented and filed – must be complete, accurate and current

  • Maintain statistical information regarding donor activity and report monthly

  • Work with the Program Manager to monitor implementation of each grant by requesting and reviewing written evaluations and by conducting site visits where possible

  • Develop and maintain contact with broad cross-section of nonprofit organizations in the


Other duties

  • Any other duties as may be assigned by management

  • Ensure that all projects are delivered on-time, within scope and within budget

  • Ensure resource availability and allocation

  • Develop a detailed project plan to monitor and track progress

  • Manage changes to the project scope, project schedule, and project costs using appropriate verification techniques

  • Report and escalate to management as needed

  • Perform risk management to minimize project risks

  • Create and maintain comprehensive project documentation

  • Oversee IT issues at Head Office as and when required

Required Languages

Must be fully conversant with English (written and spoken). French is an asset.

Minimum Qualifications

  • At least 4-7 years practical experience in humanitarian response

  • Minimum bachelor’s degree and/or post graduate degree in a relevant field

  • Excellent writing skills in both English

  • Minimum 3 years of experience in researching and writing funding proposals

  • Knowledge of program monitoring, evaluation and communication impact

  • Proven skills in networking and relationship building

  • Strong analytical and information gathering skills

  • Demonstrated ability to prioritize tasks and work well under pressure

  • Cultural sensitivity

  • Proficiency to use MS Office suite of applications and other IT systems

  • Ability to write clearly articulate proposals, reports, and correspondence

  • Strong analytical, communication and problem solving skills is necessary along with capacity to identify and articulate potential problems and provide possible solutions in concise and clear manner

  • Experience working with international development partners, international nongovernmental organization (INGOs) and donors (in particular UNHCR experience) is an asset

Personal characteristics

The Program Officer should demonstrate competence in some or all of the following:

  • Behave Ethically: Understand ethical behaviour and practices, and ensure that own behaviour and the behaviour of others is consistent with these standards and aligns with the values of the organization

  • Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization

  • Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques

  • Creativity/Innovation: Develop new and unique ways to improve operations of the organization and to create new opportunities

  • Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information and activities

  • Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem

  • Ensuring value for money i.e. program/project monitoring

  • Ability to work under hardship environment and with minimum supervision

  • Willingness to travel as necessary, work the required schedule, work at different locations as required

Mode of application

Please send your application letter stating your qualification and experience, and why you’re suitable for the position, together with your C.V.  by email to Please put Application for Program Officer Post in the subject line. Deadline for submissions is September  24th , 2018.

Please note that only shortlisted candidates will be contacted.



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