FINANCE AND ADMINISTRATION MANAGER

Organizational Description:

The African Initiatives for Relief and Development (AIRD) is a non-political, non-religious and non-profit making NGO with Country Programme Offices in Burkina Faso, Cameroon, Central African Republic,  Chad, Democratic Republic of Congo, Liberia, Republic of Congo, Tanzania, and Uganda.  AIRD’s objective is to offer operational technical support, including but not limited to: supply chain, logistics and infrastructure in partnership with relief and development organisations that focus on disaster-affected, poverty-infested and development oriented areas. AIRD delivers for and through partners including but not limited to UN Agencies, international and national donor organisations and governments.

AIRD is currently seeking for a dynamic qualified individual to fill the position below to form part of its team. The positions require a flexible person, with the capacity to perform with minimal supervision to fulfill the organization’s goals. Required Languages: Must be conversant in English and French (written and spoken).

POSITION   :  FINANCE AND ADMINISTRATION MANAGER -1 POST

DUTY STATION  :  SUB-SAHARAN AFRICA

REPORTS TO  :  COUNTRY PROGRAM DIRECTOR (CPD)

DURATION   :  1 YEAR (RENEWABLE)

Key Duties and Responsibilities

1. General Duties

  • Review financial reports
  • Monitor accounts and utilization of budgets
  • Prepare activity reports and financial forecasts
  • Adhere to all AIRD SOPs
  • Any other tasks as directed by management

2. Finance management

  • Implement the Finance Policies and Procedures manual as per the AIRD requirements
  • Adhered to the UNHCR’s/donors and AIRD’s rules and regulations regarding financial management
  • Update the CPD with accurate information regarding the budget balances of the project(s)
  • Submit financial reports to UNHCR and other donors after endorsement by the CPD as per the UNHCR and AIRD rules and regulations
  • Monitor the cash flow and budget utilization at the country program
  • Remit timely payments of staff salaries and all other staff obligations as per the labor laws of the country
  • Ensure an accurate budget coding of all financial documents on file
  • Prepare Local purchase Orders (LPOs) to suppliers and/or contracts in reference to the requested items, while ensuring that the procurement procedures are followed
  • Conduct regular internal self audits and ensure external audit requirements are fulfilled
  • Counter check and verify monthly bank reconciliations
  • Ensure double entry Accounting System is maintained at all times for accuracy
  • Conduct monthly trial balance for both local & foreign currencies on monthly basis

3. Administration management

  • Maintain office procedures in accordance to the project regulations
  • Issue all staff with letters of appointment, contracts, job descriptions and identification  cards after approval and authorization from the CPD
  • Update personnel files with the correct and keep them under key and lock at all times
  • Manage all staff leave schedules as authorized and approved by their supervisors
  • Ensure all staff performance evaluations are conducted in a timely manner.
  • Monitor the use of all office equipment and assets and report any issues that may need management’s attention

Required Languages:

Must be conversant in English and French (written and spoken).

Qualifications, experience and skills

Minimum Qualifications

  • ACCA/CPA or equivalent is a must
  • Advanced Diploma or Bachelor degree in Finance or Accounting
  • Masters of Business Administration (MBA), Accounting or Finance
  • Must be bilingual English and French – written and verbal
  • A minimum of 5-7 years of experience in financial management, of program with annual budget of at least $1 Million
  • 3 years minimum experience in managing donor funds/budgets/reporting (UNHCR experience is an advantage)
  • Proficiency in computer skills, spreadsheet, accounting packages (QuickBooks, ACCPAC) communication packages and Ms Word, excel, Power Point;
  • Strong analytical, communication and problem solving skills is necessary along with capacity to identify and articulate potential problems and provide possible solutions in concise and clear manner.
  • Experience in working with international development partners, international nongovernmental organization (INGOs) and donors (in particular UNHCR experience) is an asset

Knowledge, skills and abilities

  • Knowledge of program management
  • Knowledge of donor groups and/or issues related to the program area

Mode of application

Please send your application letter stating your qualification and experience, and why you’re suitable for the position, together with latest updated C.V. by email to: hr@airdinternational.org. The deadline for applications is Friday, October, 6th 2017. Kindly note in the email subject line: Finance and Administration Manager post.

Please note that only shortlisted candidates will be contacted

Required Languages: Must be conversant in English and French (written and spoken).

Partners

Membership Organizations