FINANCE AND ADMINISTRATION MANAGER

EMPLOYMENT OPPORTUNITY

Organization Background

The African Initiatives for Relief and Development (AIRD) is a non-political, non-religious and non-profit making NGO with Country Program Offices in Burkina Faso, Cameroon, Central African Republic,  Chad, Democratic Republic of Congo, Liberia, Republic of Congo, Tanzania, and Uganda. AIRD’s objective is to offer operational support, including but not limited to: supply chain, logistics, construction, infrastructure, environment, livelihoods and WASH in partnership with relief and development organizations that focus on disaster-affected and development oriented areas. AIRD delivers for and through partners including but not limited to UN Agencies, international and national donor organisations and governments.

Person Specifications

AIRD is seeking for a dynamic, qualified and experienced Finance and Administration Manager to manage the over-all project finances and administrative operations in accordance with Donor signed agreements and in line with AIRD's financial and administrative management policy provisions. The selected candidate will have the opportunity to work with a devoted team, to Empower Communities, Growing Together.

POSITION                    :           FINANCE AND ADMINISTRATION MANAGER - 1 POST

DUTY STATION            :           SUB-SAHARAN AFRICA

REPORTS TO               :           COUNTRY PROGRAM DIRECTOR

DURATION                   :           1 YEAR (RENEWABLE

Key Responsibilities

1. General Duties

  • Provide oversight of financial and administrative management of the projects at the field office levels
  • Supervise all financial management to ensure best use of resources through sound budgeting, monitoring of project expenses, and timely preparation of donor financial reports
  • Provide leadership, strategic direction and support in the development and implementation of an effective Resource Development Strategy.
  • Ensure that all national staff are issued with letters of appointment, contracts, job descriptions and identification cards in a timely manner
  • Participate actively in preparing project proposals and budgets for the entire operations
  • Establish and maintain effective communication with UNHCR and other lead agencies regarding program development, funding opportunities, financial matters, agreements and staffing
  • Conduct internal audits quarterly to confirm the external audit requirements
  • Ensure people issues are front and centre, promoting an office that embraces diversity, gender balance and engagement with all Partnership staff.
  • And any other duties assigned

2. Specific duties

  • Develop and implement monthly project-wide financial review(s) and analyses, as well as provide timely and reliable financial information to Head Office for decision-making
  • Maintain strong internal policies, processes, and control systems in order to provide timely, consistent and accurate financial and budget management
  • Develop strategic planning, work planning, and budgeting processes under close supervision of the CPD
  • Liaise with the Finance and Administration Manager at the Head office and CPD at the Country Office on Internal and external financial audits and devise ways to minimize risks identified
  • Prepare and submit weekly, monthly, quarterly and annual Finance/Admin reports to the relevant financiers, Head Office and Donors as per the Partner Program Agreement and any other donor in a timely manner
  • Implement the financial function in line with the taxation, rules, regulations and labour Laws of the country of operation
  • Ensure staff salaries and other state deductions are promptly paid to the requisite Authority of the country
  • Ensure project start-ups, close-outs and all the necessary reporting is done on time
  • Update the Finance & Administration Director (FAD) with accurate information regarding the budget utilizations and balances of the project.
  • Verify Bank reconciliations and trial balances for both local and foreign currencies on monthly basis.
  • Ensure that staff performance evaluations are conducted annually by end of December each year

Qualifications, experience and skills

A Bachelors degree in Business Administration (MBA), Accounting or Finance, with ACCA/CPA or equivalent as a must, with 5 years of experience. An additional Masters degree in the same field is an advantage. Experience in managing donor funds/budgets/reporting (UNHCR experience is an advantage). Proficiency in computer skills, spreadsheets, accounting packages (QuickBooks, ACCPAC). Experience in working with international development partners, international Nongovernmental organization (INGOs) and donors. UNHCR experience is an asset. Must be conversant in French and English (written and spoken).

 

Mode of application

Please send your application letter stating your qualification and experience, and why you’re suitable for the position, together with latest updated C.V. by email to: hr@airdinternational.org. The deadline for applications is Wednesday, March, 7th 2018. Kindly note in the email subject line: Finance and Administration Manager - post.

Please note that only shortlisted candidates will be contacted

 

Partners

Membership Organizations