Human Resource Manager – National Post at Head Office, Uganda

Reports to: Finance and Administration Director (FAD)or the officer in charge during in his/her absence.

Organization Background

The African Initiatives for Relief and Development (AIRD) is a non-political, non-religious and non-profit making NGO with Country Programme Offices in Burkina Faso, Cameroon, Central African Republic, Chad, Democratic Republic of Congo, Liberia, Republic of Congo, Tanzania, and Uganda.  AIRD’s objective is to offer operational technical support, including but not limited to: supply chain, logistics and infrastructure in partnership with relief and development organisations that focus on disaster-affected, poverty-infested and development oriented areas. AIRD delivers for and through partners including but not limited to UN Agencies, international and national donor organisations and governments.

Job summary

The Human Resource Manager will have the overall responsibility for the Human Resource management of the Expatriates and Head Office National staff.

Key Responsibilities

1. General Duties

  • Implement AIRDs SOPs and partnership agreement regulations as stipulated in the signed Donor Agreement
  • Build strong teams among Head Office staff to achieve AIRD strategic goal
  • Ensure that all Expatriate and Head Office National staff are issued with letters of appointment, contracts, job descriptions and identification cards in a timely manner
  • Participate actively in preparing project proposals and budgets for entire Human Resource operations
  • Establish and maintain effective communication with UNHCR and other lead agencies regarding program development, funding opportunities, agreements and staffing
  • And any other duties assigned by the Finance and Administration Director (FAD)

2. Specific duties

  • Manage the recruitment and selection process of all Expatriate and Head Office National staff according to the HR SOP requirements and ensure the implementation of their contracts as per the labor laws of Uganda
  • Implement and coordinate induction of newly hired staff in liaison with Line Managers while promoting the AIRD’s Vision, Mission and Core Values
  • Develop, review and update Job Descriptions for all Expatriate and Head Office National posts as and when applicable
  • Ensure that all Expatriate and Head Office National staff performance evaluations are conducted annually by end of December each year
  • Develop and implement the 360 degree staff performance appraisal tool and also disseminate it to our 9 country offices as good HR practice.
  • Review the HR SOP and Induction Manual, while ensuring compliance with other country labour Laws
  • Prepare and submit weekly, monthly, quarterly and annual Human Resource reports to the FAD in a timely manner
  • Develop and implement HR work plans according to the expectations of the donors
  • Develop and monitor overall HR strategies, system, tactics and procedures across the organization in line with the HR SOP
  • Strengthen the relationship between management and employeesthrough professional personnel grievances handling
  • Identifystaff Training Needs and develop atraining plan for the Head Office national staff while recommending appropriate interventions
  • Review other Country Office local labour laws and ensure Head Office compliance in those Countries
  • Ensure security and restricted access to personnel records and information, while updating documents and a tracker for reference
  • Manage leave for the Expatriate and Head Office National staff, update their leave days balances and share reports with the FAD on monthly basis
  • Spear-head the procurement and renewal process of the staff insurance service providers in liaison with the FAD and be the focal point person

Qualifications, experience and skills

A Masters degree in Human Resource Management, Organizational Psychology or in a relevant field. A minimum of 5-7 years of experience working in HR management. Proficiency in computer skills and HR software. Experience in working with international development partners, international nongovernmental organization (INGOs) and donors (in particular UNHCR experience) is an asset.Must be conversant in French and English (written and spoken).

Mode of application

Please send your application letter stating your qualification and experience, and why you’re suitable for the position, together with your C.V.  by email to Deadline is Friday, August 10th, 2018. In the subject line please put: Application for post of Human Resources Manager

Please note that only shortlisted candidates will be contacted.


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