OPERATIONS MANAGER

Organizational Description:

The African Initiatives for Relief and Development (AIRD) is a non-political, non-religious and non-profit making NGO with Country Programme Offices in Burkina Faso, Cameroon, Central African Republic,  Chad, Democratic Republic of Congo, Liberia, Republic of Congo, Tanzania, and Uganda.  AIRD’s objective is to offer operational technical support, including but not limited to: supply chain, logistics and infrastructure in partnership with relief and development organisations that focus on disaster-affected, poverty-infested and development oriented areas. AIRD delivers for and through partners including but not limited to UN Agencies, international and national donor organisations and governments.

AIRD is currently seeking for a dynamic qualified individual to fill the position below to form part of its team. The positions require a flexible person, with the capacity to perform with minimal supervision to fulfill the organization’s goals. Required Languages: Must be conversant in English and French (written and spoken).

POSITION  : OPERATIONS MANAGER -1 POST

 DUTY STATION   : SUB-SAHARAN AFRICA

REPORTS TO : COUNTRY PROGRAM DIRECTOR (CPD)

DURATION  : 1 YEAR (RENEWABLE)

Key Duties and Responsibilities

1. Operational Duties

  • Ensure that all staff understand the Procurement and Logistics SOPs and ensure that both are fully implemented within the operations
  • Participation in the preparation of the program budget
  • Develop and maintain good relationships with all partners and potential donors in the area of operation
  • Take all necessary measures to motivate staff and build strong team spirit at all levels
  • Supervise support staff to improve quality and efficiency of administrative matters
  • Make monthly monitoring and report to actively contribute to the narrative contractual, financial and other specific reports
  • Endeavors to ensure that a strong and functional participatory management system is in place and that the image of AIRD in the country is consistent with AIRD’s mission, vision and values and protects AIRD's interests and assets
  • Maintains regular and transparent communication with CPD and CMT in a spirit of shared successes and joint problem solving
  • Adhere to all AIRD SOPs
  • Any other tasks as directed by management

2. With regard to the workshop and fleet, the Operations Manager shall be responsible for:

  • Direct, mediate, support and lead all matters relating to the garage
  • Update, organize and define the objectives of staff in the garage by defining the responsibilities according to the activity level of the garage
  • Take appropriate actions to improve workshop performance in accordance with the expected results and available means
  • Implement and monitor workshop repair and maintenance activities
  • Efficiently organize and be transparent in the procurement of spare parts in the sub delegation
  • Ensure that the garage management procedures and those of the management of spare parts are properly implemented at all levels
  • Oversee the distribution and management of the fuel for the vehicles and generators
  • Maintenance is carried out timely, with due regard for the safety of all concerned and the operations expected by the client
  • That all the garage’s operating costs connected to the vehicles are correctly and timely budgeted, accounted for and reported appropriately in accordance with project guidelines.
  • That the vehicles managed in the garage move only with official permission, and only with persons authorized by management. That vehicle movement is controlled to produce effective and timely delivery of services to the client and beneficiaries
  • That third party insurance is affected timely, and that documents are maintained in each vehicle
  • That drivers comply with the laws of the country they are operating in at all times, and at all times act with courtesy, good manners and appropriate respect
  • That fuel for each vehicle is monitored, recorded and accurate reports submitted timely as required
  • Make sure that drivers are properly informed of any new legislation, local bye-laws, project guidelines and other information relevant to their duties timely and effectively

3. With regard to warehouse and fuel management, the Operations Manager shall be responsible for:

  • Ensure that management of the warehouse and its items are monitored and properly distributed
  • Ensure the management of the fuel is monitored and properly accounted for
  • Ensure that management is made aware of any issues that partner may have communicated with regard to the operation of AIRD in the country, so that timely action may be taken
  • Ensuring that the Country Program Director and/or the OIC have timely & accurate information regarding the operation
  • Oversee the operations of the garage, fuel, and warehouses

Required Languages:

Must be conversant in English and French (written and spoken).

Minimum Qualifications

  • Bachelors degree in Technical Mechanics or a similar field
  • At least 5 years of managerial or supervisory experience required
  • Good working knowledge of warehouses and fuel systems
  • Proficiency with computers including Microsoft Word, Excel, and Power point required
  • Willingness to travel as necessary, work the required schedule, work at different locations as required
  • Strong analytical, communication and problem solving skills is necessary along with capacity to identify and articulate potential problems and provide possible solutions in concise and clear manner
  • Experience in working with international development partners, international nongovernmental organization (INGOs) and donors (in particular UNHCR experience) is an asset

Knowledge, skills and abilities

  • Knowledge of program management
  • Knowledge of donor groups and/or issues related to the program area

Mode of application

Please send your application letter stating your qualification and experience, and why you’re suitable for the position, together with latest updated C.V. by email to: hr@airdinternational.org. The deadline for applications is Friday, October, 6th 2017. Kindly note in the email subject line: Operations Manager - post.

Please note that only shortlisted candidates will be contacted

Required Languages: Must be conversant in English and French (written and spoken).

 

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