PROGRAM MANAGER

 

EMPLOYMENT OPPORTUNITY

Organizational Description:

The African Initiatives for Relief and Development (AIRD) is a non-political, non-religious and non-profit making NGO with Country Programme Offices in Burkina Faso, Cameroon, Central African Republic, Chad, Democratic Republic of Congo, Liberia, Republic of Congo, Tanzania, and Uganda. AIRD’s objective is to offer operational technical support, including but not limited to: supply chain, logistics and infrastructure in partnership with relief and development organisations that focus on disaster-affected, poverty-infested and development oriented areas. AIRD delivers for and through partners including but not limited to UN Agencies, international and national donor organisations and governments.

AIRD is currently seeking for a dynamic qualified individual to fill the position below to form part of its team. The positions require a flexible person, with the capacity to perform with minimal supervision to fulfill the organization’s goals. Required Languages: Must be conversant in English with French as an added advantage.

 

POSITION : PROGRAM MANAGER -1 POST

DUTY STATION : AIRD HEAD OFFICE, UGANDA

REPORTS TO : DIRECTOR OF OPERATIONS

DURATION : 1 YEAR (RENEWABLE)

 

Key Duties and Responsibilities

Program Management:

  • Adhere to all regulations, instructions and observe guidelines, orientations, systems, procedures forms and formats of the AIRD Standard Operating Procedures
  • Read and have a good understanding of AIRDs SOPS and how they work in the field
  • Prepare a summary of all SOPs for Program offices and provide feedback for improvements
  • Ensure that management is made aware of any issues that UNHCR may have communicated with regard to the project operations & reporting, so that timely action may be taken
  • Good understanding of Donor agreements
  • Preparing necessary work plans for each program from the Donor agreements to be monitored on a monthly, quarterly and annual basis
  • Abide by all government regulations /policies as per the sub agreement
  • Any other responsibilities assigned

Program Monitoring & Evaluation

  • Develop, review or update existing questionnaires for monthly reports, quarterly reports, annual reports, comprehensive survey for the Country Program Offices
  • Monitor and evaluate AIRDs operations reports, data, and other related documents received from the Country Program Offices
  • Review verification reports from the Program and provide feedback on Operational issues
  • Coordinate with the Finance & Admin department, Human Resource and others to improve AIRD HQs monitoring and evaluation systems

Knowledge management

  • Receive and analyze AIRD’s operations reports, data and other related documents submitted by Country Program Offices
  • Update the AIRD HQ’s operations database by transferring operations data received from Country Program Offices
  • Follow up for any inclusions, exclusions and clarifications required by the DOO from the Country Program Offices related to operations report, data or other documents submitted to the HQ
  • Receive, transfer, maintain and analyze data relevant to AIRD’s operations from UNHCR’s country fact sheet, operations updates, snapshots, reference maps, and other sources
  • Transform AIRD HQs operations database into an information hub and disseminate operations data to Country Program Offices as and when required
  • Review organogram submitted by Country Program Offices and submit the review report to the DOO for further action

Proposal/COE Responsiveness

  • Monitor on daily basis UNHCR partner portal and update the DOO about new Call of Expressions relevant to AIRDs Operations and prospective opportunity for further action
  • Liaise the DOO in drafting and submitting Call of Expressions on UNHCR partner portal

Stakeholder/Donor Relations

  • Attend UNHCR inter-agency meetings, workshops and submit a brief summary report to the DOO
  • Develop and maintain good working relationships with all relevant stakeholders including Donors, INGOs and NGOs
  • Review or draft contracts whenever a need arises
  • Perform any other duties as may be assigned by management

Required Languages:

Must be conversant in English with French as an added advantage.

Minimum Qualifications & Experience

  • Master’s degree or higher in a related field.
  • Post graduate diploma in M&E will be an added advantage.
  • Minimum of five years of relevant international experience both in field and headquarters in humanitarian relief, recovery or development work.
  • Experience working with international development partners, international nongovernmental organization (INGOs) and donors (in particular UNHCR experience) is an asset
  • Experience conducting M&E in humanitarian relief and development
  • Experience in coaching program staff in facilitating training and in selecting and managing consultants.
  • Professional competency in Microsoft Windows, Outlook, Word, Excel. Professional competency in major statistical analysis software like SPSS will be an added advantage.
  • Ability to write clearly articulate proposals, reports, and correspondence
  • Proven experience in producing briefs, newsletters, magazines and other materials for both internal and external audiences
  • Experience with monitoring and evaluation systems and research
  • Excellent written and verbal communication skills
  • Good analytical skills and ability to present complex information precisely
  • Capacity to lobby, influence and represent AIRD at all levels

Mode of application

Please send your application letter stating your qualification and experience, and why you’re suitable for the position, together with latest updated C.V. by email to: hr@airdinternational.org. The deadline for applications is Friday, December, 15th 2017. Kindly note in the email subject line: Program Manager - post.

Please note that only shortlisted candidates will be contacted

Required Languages: Must be conversant in English with French as an added advantage.

Partners

Membership Organizations