SUB-OFFICE MANAGER

EMPLOYMENT OPPORTUNITY

Organization Background

The African Initiatives for Relief and Development (AIRD) is a non-political, non-religious and non-profit making NGO with Country Program Offices in Burkina Faso, Cameroon, Central African Republic,  Chad, Democratic Republic of Congo, Liberia, Republic of Congo, Tanzania, and Uganda. AIRD’s objective is to offer operational support, including but not limited to: supply chain, logistics, construction, infrastructure, environment, livelihoods and WASH in partnership with relief and development organizations that focus on disaster-affected and development oriented areas. AIRD delivers for and through partners including but not limited to UN Agencies, international and national donor organisations and governments.

Person Specifications

AIRD is seeking for a dynamic, qualified and experienced Sub-Office Manager to plan, coordinate and implement AIRD’s Donor agreement requirements with the communities and overall management, at Sub- Office. He/she will manage the overall sub-office with the range of logistics, program and project processes and ensure their smooth implementation. The selected candidate will also have the opportunity to work with a devoted team, to Empower Communities, Growing Together.

POSITION                    :           SUB-OFFICE MANAGER - 1 POST

DUTY STATION            :           SUB-SAHARAN AFRICA

REPORTS TO               :           COUNTRY PROGRAM DIRECTOR

DURATION                   :           1 YEAR (RENEWABLE)

Key Responsibilities

1. General duties

  • Responsible for representing and being the focal person in the communication of sub office issues to Donors, Partners and Head Office.
  • Ensure that AIRD’s Standard Operating Procedures (SOPs) at the Sub-office level are well adhered to, in all  operations
  • Develop and maintain key relationships with the relevant Donors, Partners and Policy makers to lead the implementation of AIRD’s Vision and Mission
  • Develop, implement and monitor all work plans according to the expectations of donors
  • Ensure people issues are front and centre, promoting an office that embraces diversity, gender balance and engagement with all Partnership staff.
  • And any other duties assigned

2. Specific duties

  • Manage, Monitor and coordinate all implementation and operations of projects as per the donor agreement
  • Identify and minimize or eradicate risks associated with Sub-office activities and take appropriate action to avoid their recurrence
  • Identify potential innovative avenues of attracting new funders at the Sub-office level while closely monitoring the implementation of existing funds as budgeted
  • Provide updates to Head Office, Donors and Partners of operations progress on monthly, quarterly and annual basis
  • Play an active role in preparing for internal and external audits, while ensuring recommendations related to operations are followed and necessary measures to address audit findings are taken.
  • Supervise and mentor direct-report staff, including communicating clear expectations, setting performance objectives, providing regular and timely performance feedback, and providing documented Annual performance reviews.

Qualifications, experience and skills

A Bachelors degree in Civil Engineering or a post graduate degree in a relevant field with 5 years practical experience in humanitarian response; A Masters degree in the same fields with 3 years of experience; Ability to manage and motivate a team; Proven skills in networking and relationship building; Strong analytical and information gathering skills. Excellent communication skills (oral and written); Ability to write clearly articulate proposals, reports, and correspondence; Experience in working with international development partners, international nongovernmental organization (INGOs) and donors; UNHCR experience is an asset. Must be conversant in French and English (written and spoken).

Mode of application

Please send your application letter stating your qualification and experience, and why you’re suitable for the position, together with latest updated C.V. by email to: hr@airdinternational.org. The deadline for applications is Wednesday, March, 7th 2018. Kindly note in the email subject line: Sub-Office Manager - post.

Please note that only shortlisted candidates will be contacted

 

Partners

Membership Organizations