Workshop Coordinator

Organizational Description:

The African Initiatives for Relief and Development (AIRD) is a non-political, non-religious and non-profit making NGO with Country Programme Offices in Burkina Faso, Cameroon, Central African Republic, Chad, Democratic Republic of Congo, Liberia, Republic of Congo, Tanzania, and Uganda. AIRD’s objective is to offer operational technical support, including but not limited to: supply chain, logistics and infrastructure in partnership with relief and development organisations that focus on disaster-affected, poverty-infested and development oriented areas. AIRD delivers for and through partners including but not limited to UN Agencies, international and national donor organisations and governments.

AIRD is currently seeking for a dynamic qualified individual to fill the position below to form part of its team. The positions require a flexible person, with the capacity to perform with minimal supervision to fulfill the organization’s goals. Required Languages: Must be conversant in English and French (written and spoken).

POSITION : WORKSHOP COORDINATOR

DUTY STATION : SUB-SAHARAN AFRICA

REPORTS TO : COUNTRY PROGRAM DIRECTOR (CPD)

DURATION : 1 YEAR (RENEWABLE)

Key Duties and Responsibilities

1. General Duties

  • Ensure that all staff understand the Procurement and Logistics SOPs and can fully implement them within the operations
  • Participate in the preparation of the program budget
  • Develop and maintain good relationships with all partners and potential donors in the area of operation
  • Motivate staff and build strong team spirit at all levels
  • Supervise support staff to improve quality and efficiency of administrative matters
  • Monitor and actively contribute to the narrative contractual, financial and other specific monthly reports
  • Develop a strong and functional participatory management system to ensure that the image of AIRD in the country is consistent with its Vision, Mission, and Values to protects it's interests and assets
  • Maintain regular and transparent communication with CPD and CMT
  • Develop an inventory of reliable secondary data sources of key statistics to contribute to M&E, and to reduce the use of time and resources in primary data collection, as well as the negative impact among the target persons
  • Serve as the focal point for M&E between AIRD Country Program and Head Office
  • Ensure that all staff understand the basic M&E procedures and fully implement them within their daily operations
  • Adhere to all AIRD SOPs

2. With regard to the workshop and fleet, the Workshop Coordinator shall be responsible for:

  • Direct, mediate, support and lead all matters relating to the garage
  • Stream-line responsibilities of staff in the garage according to their activity levels
  • Manage the workshop staff performance in accordance with the expected results and available means
  • Implement and monitor workshop repair and maintenance activities
  • Verify that log books are kept in each vehicle, with all service periods reflected, and ensure that log books are updated at every journey made, for accuracy and legibility.
  • Develop the garage and spare parts management procedures to be implemented at all levels
  • Manage all garage operating costs and ensure accurate records are kept in accordance with project guidelines.
  • Monitor vehicle movements to produce effective and timely delivery of services to the client and beneficiaries

3. With regard to warehouse and fuel management, the Workshop Coordinator shall be responsible for:

  • Monitor the warehouse items and ensure their proper distribution
  • Monitor the fuel distribution and ensure it is properly accounted for
  • Report to management any issues that partners may communicate with regard to the operation of AIRD in the country for timely action
  • Any other tasks as directed by management

Required Languages:

Must be conversant in English and French (written and spoken).

Minimum Qualifications

  • Accredited training in technical mechanics or a similar field
  • At least 5 years of managerial or supervisory experience required
  • Good working knowledge of warehouses and fuel systems
  • Proficiency with computers including Microsoft Word, Excel, and Power point required
  • Willingness to travel as necessary, work the required schedule, work at different locations as required
  • Strong analytical, communication and problem solving skills is necessary along with capacity to identify and articulate potential problems and provide possible solutions in concise and clear manner
  • Experience in working with international development partners, international nongovernmental organization (INGOs) and donors (in particular UNHCR experience) is an asset

Knowledge, skills and abilities

  • Knowledge of program management
  • Knowledge of donor groups and/or issues related to the program area

Mode of application

Please send your application letter stating your qualification and experience, and why you’re suitable for the position, together with latest updated C.V. by email to: hr@airdinternational.org. The deadline for applications is Friday, December, 8th 2017. Kindly note in the email subject line: Application for Workshop Coordinator post. Please note that only shortlisted candidates will be contacted.

Required Languages: Must be conversant in English and French (written and spoken).

Partners

Membership Organizations